Privacy Policy

1. Overview

This Privacy Policy explains how personal data is processed when you visit the Study & Chill Lounge website. We aim to collect and process as little data as possible while keeping the community safe and coordinated.

2. Controller

The controller responsible for data processing on this website is:
Amr Abdelkhalek
47475 Kamp-Lintfort, Germany
Email: studyandchilllounge@gmail.com

3. Types of Data Processed

Depending on how you use the website, we may process:

• Usage data: e.g., pages visited, approximate location (derived), device/browser information, referrer URL.
• Online identifiers: e.g., IP address (processed for communication and security; analytics only after consent).
• Form data: data you enter into forms (e.g., name, university email, preferences, safety-related information).

4. Purposes of Processing

• Operating the website securely and reliably.
• Understanding aggregated website usage (Google Analytics) to improve the site, only after consent.
• Coordinating student activities and maintaining community safety based on information you submit in forms.

5. Legal Bases (GDPR)

We process personal data only when a legal basis applies. In particular:

• Consent (Art. 6(1)(a) GDPR): for analytics cookies / Google Analytics, only after you actively accept analytics.
• Legitimate interests (Art. 6(1)(f) GDPR): for essential technical processing required to operate and secure the website (e.g., delivering pages, preventing abuse).

6. Cookies and Consent

Analytics cookies are used only if you accept them via the cookie banner. You may revoke consent at any time by using the “Revoke Consent” option in the footer, which removes your stored choice and reloads the page.

7. Google Analytics

If you consent, this website uses Google Analytics (GA4) to measure aggregated website usage. This helps us understand which content is useful and where improvements are needed.

Provider: Google (typically Google Ireland Limited for EU users; data may also be processed by Google LLC in the USA depending on configuration).

Legal basis: Consent (Art. 6(1)(a) GDPR). No analytics data is collected until you accept.

International transfers: Depending on Google’s processing, data may be transferred to countries outside the EU/EEA. Where applicable, transfers are generally safeguarded through mechanisms such as Standard Contractual Clauses.

Retention: Analytics data is retained according to our Google Analytics/GA4 settings and Google’s systems. We keep retention as limited as reasonably possible for a small student project.

8. Forms and Community Coordination

When you submit a form on this website (for example, to join a WhatsApp group, volunteer, or share information for coordination), we process the data you provide in order to organize activities and maintain a safe community environment.

Recipients: Form responses are accessible only to the organizers responsible for coordination and safety. We do not sell or rent personal data and do not share it with third parties for commercial purposes.

Retention: We keep form submissions only as long as necessary for coordination and safety purposes and then delete them when no longer needed. You may request deletion at any time by emailing us.

9. Data Subject Rights

Under the GDPR, you have the right to request access to your personal data and information about how it is processed (Art. 15 GDPR). You may also have the right to rectification (Art. 16), erasure (Art. 17), restriction of processing (Art. 18), data portability (Art. 20), and to object to processing based on legitimate interests (Art. 21).

You may withdraw consent at any time with effect for the future. Withdrawal does not affect the lawfulness of processing before withdrawal.

You also have the right to lodge a complaint with a supervisory authority if you believe your data is being processed unlawfully.

10. Contact

For privacy questions, requests, or deletion requests, contact:
studyandchilllounge@gmail.com

11. Changes to this Policy

We may update this Privacy Policy when the website changes or when legal requirements evolve. The latest version will always be available on this page.